Pricing

At PLACE, we truly want to work with you. We believe high-quality, thoughtful evaluations should be accessible to families—not out of reach. Making assessments available to a wide range of families is one of our top priorities, which is why we offer several payment options to help make the process manageable. Our hope is that one of the options below will meet your needs, and if you have concerns or unique circumstances, we are always happy to talk through a plan that works for your family.

Payment Options

Private Pay
Families may choose to pay the full cost of services upfront. This option allows for the fastest scheduling and report turnaround.

Payment Plans
We offer structured payment plans that divide the total evaluation cost into manageable payments throughout the evaluation process. All fees must be paid in full before the final report is released. Payment plans are designed to be completed within a two-month timeframe. 

Afterpay
Coming soon. Check back for details or connect with a member from PLACE so we can answer your questions.

PLACE Scholarships
On a limited, periodic basis, PLACE offers scholarships to families with a demonstrated financial need. Scholarship availability is not guaranteed and is awarded based on funding and eligibility at the time of application.

In some cases HSA/FSA/HRA accounts may be used to reimburse for services using the invoice we create. However, ultimately it is up to the paying party to seek reimbursement from their insurance provider after services have been paid for.

• See additional information below.

PLACE Scholarship

At PLACE, we believe every child deserves access to high-quality, compassionate evaluations. The PLACE Scholarship is awarded on a periodic basis to families with a demonstrated financial need who are seeking evaluation services. Scholarships are limited, not guaranteed, and subject to availability. Our hope is to reduce financial barriers when possible and help more families take an important step toward understanding and supporting their child.

Accepted Payment Methods & Processing Fees

• Initial Consultation Fee and Intake Forms

To schedule your child’s initial consultation with PLACE, a $100 appointment fee is required for any of the services offered. Once the fee is received, we’ll send you our client intake forms to complete before your appointment.

Completing these forms ahead of time helps our practitioner better understand your child’s needs and ensures we can make the most of your consultation. To allow enough time for review, we ask that forms be submitted at least 48 hours before your appointment. If they are not received in time, we may need to reschedule your consultation to make sure we have all the information needed to provide the best guidance and support for your child.

The $100 consultation fee will be applied toward the total cost of the evaluation, so it will be credited against your final balance. You must inform PLACE of how you intend to pay for services at the time of the initial consultation appointment so that you are billed accordingly. If your payment plans change you could be subject to additional fees. If you have questions please feel free to connect with a PLACE staff member. 

• PLACE accepts the following payment methods:

ACH Bank Transfer (no additional processing fee)

Visa, Mastercard, Discover, American Express

Apple Pay, PayPal, and Venmo

To help offset the cost of payment processing, a 3.5% surcharge will be applied to all payments made using credit cards and third-party payment platforms (Visa, Mastercard, Discover, American Express, Apple Pay, PayPal, or Venmo). This fee reflects the costs charged by payment processors and will be clearly displayed at the time of payment.

If you have questions about payment options or fees, please contact PLACE prior to submitting payment. We’re happy to help you choose the option that works best for your family.

• Payment Plans

To make evaluation services more accessible for families, PLACE offers the option to divide the total evaluation fee into four scheduled payments throughout the evaluation process.

• Payment 1 – Intake Fee: Due at the time of scheduling and required to reserve evaluation services.
  
  

• Payment 2 – Testing Phase: Due prior to or at the start of the first testing session.
  
  

• Payment 3 – Completion of Testing: Due upon completion of all testing sessions and rating scales.
  
  

• Payment 4 – Report Preparation: Due prior to the release of the written evaluation report.
  
  

All evaluation fees must be paid in full before the final report is provided to parents or caregivers.

The full payment schedule—from initial intake through final payment—must be completed within two (2) months. Delays in payment may result in paused services or delays in report completion.

Our goal is to partner with families while ensuring timely, high-quality evaluations. If you have questions about payment options or need to discuss your schedule, please contact us prior to beginning the evaluation process.

• Why We Do Not Accept Insurance At This Time

At PLACE, our primary focus is on educational impact, rather than medical diagnosis, although some assessments—such as the ADOS-2 for example—may be shared with medical providers if they choose to use the information. Our evaluations are conducted in person and tailored specifically for your child, rather than being determined by an insurance company employee who does not understand your child. This approach allows us to adapt assessments in real time if new questions or concerns arise during testing—something insurance restrictions typically do not allow.

While we do not bill insurance directly, some services may be eligible for reimbursement. We can provide a detailed invoice of services for you to submit to your insurance provider, FSA, HSA, or HRA account. 

It is important to note that payment through Health Savings Accounts (HSA), Flexible Spending Accounts (FSA), and Health Reimbursement Arrangements (HRA) may require a Letter of Medical Necessity from a licensed medical provider (such as a physician). This letter must state that the evaluation is medically necessary for your child. Acquiring a Letter of Medical Necessity is the sole responsibility of the paying party, not PLACE. 

Please note that eligibility for HSA/FSA/HRA reimbursement is determined by your plan administrator, not PLACE. While we are happy to provide documentation related to the services rendered, PLACE cannot guarantee coverage or reimbursement under your specific plan. We encourage families to verify eligibility with their plan administrator prior to submitting payment using HSA/FSA/HRA funds.

Expedited Report Writing Policy

At PLACE, the written report is where all assessment data is carefully reviewed, analyzed, and translated into meaningful, actionable recommendations. This phase of the evaluation process requires focused, uninterrupted time to identify patterns, integrate multiple data sources, and ensure accuracy. Because of this, report writing is the most time-intensive portion of an evaluation, and we appreciate families’ understanding of the care this work requires.

Reports are initiated only after all of the following have been completed, whichever occurs last:

• Final payment has been received in full
  
  

• All evaluation sessions are complete
  
  

• All required rating scales (parent, teacher, or other informants) have been submitted
  
  

Under standard timelines, reports are completed within 15 business days once all requirements above are met. Completed reports are delivered as a PDF via the email address you provide following the meeting where we review results with you and review actionable next steps.

Families may request expedited report writing when time-sensitive needs arise. Expedited requests are subject to clinician availability and must be approved by PLACE in advance. Expedited report fees are the responsibility of the family and apply equally across all evaluation types.

The first business day of the expedited timeline begins on the next business day after all requirements are met, including final payment, completed evaluations, and submitted rating scales.

If rating scales are submitted after the evaluations have been completed, it is the family’s responsibility to notify PLACE once all forms are complete. The expedited timeline will not begin until receipt is confirmed.

Expedited Report Options

• 3–5 business days: $300
  
  

• 6–8 business days: $225
  
  

• 9–11 business days: $150
  
  

• 12–14 business days: $75
  
  

Expedited report fees are due at the time the evaluation plan is determined once PLACE confirms availability to meet the requested timeline.

Our goal is to provide reports that are thoughtful, accurate, and truly useful—while offering flexibility when families need faster turnaround times.

Travel Fee Policy

PLACE proudly serves families and school divisions throughout the region. Travel outside of Hampton, Poquoson, Newport News, Yorktown, and Williamsburg, Virginia is available and subject to the following fees:

• Hourly Travel Rate: $150 per hour
  
  

• Mileage Rate: $0.70 per mile
  
  

• Mileage & Time Calculation:
  All mileage and hourly travel time are calculated round trip from Hampton, Virginia.
  
  

• Overnight Travel:
  Any travel exceeding 1.5 hours one way is considered overnight travel.
  Overnight travel includes an additional $250 per person, plus hotel accommodations, which must be paid in full prior to travel.
  
  

Travel fees are billed separately from service fees. PLACE will review travel expectations and provide cost estimates in advance to ensure transparency and clarity before services are scheduled.

PLACE Cancellation Policy

At PLACE, we understand that schedules can change and unexpected situations arise. To ensure fairness for both families and staff, the following policy applies to all appointments:

Client Cancellations

• If you need to cancel or reschedule an appointment, please provide at least 48 hours’ notice.
  
  

• Cancellations made less than 48 hours before the appointment may be subject to a fee up to the full price of the evaluation.
  
  

• Clients who do not show up for a scheduled appointment or arrive 15 minutes or later will be considered a “no-show” and are responsible for the full cost of the evaluation.
  
  

PLACE Cancellations

• On rare occasions, PLACE may need to cancel or reschedule an appointment.
  
  

• We will make a reasonable effort to replace staff or otherwise accommodate your scheduled appointment.
  
  

• If a replacement is not available, your appointment will be rescheduled on a priority basis at the next available date and time.
  
  

We appreciate your understanding and cooperation. This policy helps us maintain high-quality services and ensures that our staff and families are treated fairly.